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RankAI writes from your facts and follows your instructions. Your business profile says what’s true about your business; writer notes say how you want articles written. Both apply to every new article.
Optional: add writer notes when you have a house style, length, sources or sections you want in every article.
In RankAI: Settings → Content & writing → Writer, and Settings → Business profile · rankai.ai/dashboard/<project>/settings/content

What RankAI does

  • Researches each topic on the web and cites sources for factual claims.
  • Uses your Business profile as the source of truth for facts about your business, such as products, pricing, customers and competitors.
  • Adds a short TL;DR at the top and an FAQ section at the end of every article.
  • Links to relevant pages on your own website, including pages that help readers become customers.

Your options

Write writer notes

  1. Open Settings → Content & writing.
  2. In the Writer card, click Edit next to Writer notes.
  3. Write your instructions in plain language, then click Save.
Short, specific notes work best. For example:
  • “Keep articles around 1,500 words.”
  • “Write for small-business owners. Friendly, plain English, no jargon.”
  • “Cite government or industry sources. Don’t link to competitors.”
  • “Skip the FAQ section.” or “End with a call to book a demo at /contact.”
There’s no separate length or tone setting: writer notes is the place for both. The title, meta description and URL slug aren’t set from writer notes; edit those in the article.

Add knowledge base documents

In the Writer card, click Add document under Knowledge base. Upload PDF, TXT, Markdown, CSV or JSON files, up to 25 documents and 8 MB each. RankAI reads the passages that match each article’s topic during research. If a document disagrees with your business profile, the business profile wins.

Edit one article with AI

In the article editor, open AI assistant to ask for rewrites, summaries or new structure for a section. Each person can apply 20 AI edits a day and 100 a month per project; the panel shows how many are left.

Avoid these mistakes

  • Expecting old articles to change. New settings apply to articles written after you save them. Edit existing articles in the editor.
  • Putting business facts in writer notes. Prices, features and customer details belong in Business profile, where every article, keyword pick and AI answer check uses them.
  • Writing long, conflicting notes. If two notes disagree, the writer has to guess. Keep one clear instruction per topic.

What to expect

  • Check the first article written after you change your notes. If something’s off, make the note more specific.
  • Instructions guide the writer; they aren’t hard rules. For anything that must be exact, like a legal disclaimer, review the article before you publish. See Review and publish.
Questions? Contact support.
Last reviewed: November 13, 2026.